Furniture for Functions

December 14, 2018

Asking what type of seating and tables you should have at a function is a question that can have several different answers. The answer you get depends on the type of function you are hosting. For instance, the seating arrangements at a church social can usually be less formal than those at a wedding reception.

Although furniture choices are individual to each event, there are certain factors you can take into account which can help make your decision a lot easier.

How formal is the event?

There are some events that are more formal than others. For instance, a wedding breakfast has a more formal feel to it than a get together at the local social club. Your choice  of seating and tables is likely to reflect this.

Banqueting chairs decorated in the chosen colour scheme are a popular choice for weddings whereas bar stools around barrel tables may be more fun at an event in a local club. As far as tables are concerned, banqueting style large circular, or long, tables are a good idea at formal events, whereas small round tables promote friendly chatter at a casual social function.

How much space do you have?

  • Space is always going to be a major consideration when you are deciding what furniture to choose for a function. In large function rooms it’s not an issue, but if you are hosting an event in a local church hall, you may need to come up with creative solutions.
  • It’s recommended that there is around 15 to 20 square metres of room per guest at functions such as a formal dance, but you can get away with less than this at more casual functions. However, you still need to make sure that people have room to move around easily and that fire exits are easily accessible. There are several options you can consider if you have limited space in your venue.
  • Use portable seating such as stacking chairs so that only the required amount of seats are placed out at any time.
  • Use seating sparingly if guests are able to stand, and the event is suited to standing.
  • Use chairs with rests for a drink to avoid taking up space with tables.

Do not forget that you should always have the comfort of guests in mind when you are making your choices. Portable seating is often a favoured choice for this reason. Having stacking chairs available for people to use means they can choose to sit if they wish. Many people prefer to stand at social events, so you can save on space by not having a fixed amount of chairs placed out.

Stacking chairs are available in many different shapes, sizes and designs, from practical plain strong plastic to decorative banqueting style. You should be able to find stacking chairs that fit with your event.

Do any attendees have special requirements?

  • When you are considering furniture options for a function, you need to take into account the individual requirements that some of the guests may have. For instance, are the tables suited to accommodate wheelchairs and are all guests going to be comfortably seated on the chairs you have chosen. The last thing you want is for someone not to be able to sit with others, or for someone to be uncomfortable throughout the function.

How often are you hosting events?

  • For some functions, you will be hiring the venue with furniture included and will simply be involved in the styling of the seating and the design of the seating arrangement. However, if you are hosting a church function, or an event at a local social club, there is a good chance that you will be doing so regularly.
  • It makes sense to invest in furniture that you can use for each function and store away afterwards. Folding tables and stacking chairs may be the ideal choice. You do not need a lot of space to store stacking chairs. They can be stacked according to manufacturers instructions, and stored against walls in storage areas. It’s important to remember to ensure that chairs are clean before they are stored. Doing so means that you will have comfortable and convenient seating for years to come.
  • When choosing furniture for a function you need to take account of the type of function you are hosting, the people who are attending and the amount of space that you have. All of these factors together help you to make a final decision.