Tips for Choosing the Right Event Seating

March 7, 2019

Whether it is a large show, wedding, book launch or even a small meeting, if you are organising an event, there’s a fair chance that you will need to choose some kind of seating for it. There are a few factors that need to be considered before making a decision about what seating is the best for your event, and there is a range of different seating options that are available.

Choosing the right seating can actually make a big difference to you and your guests’ enjoyment of the event. Depending on the seating that you choose, you could have differing amounts of seating available – are you expecting your guests to be standing up, sitting down or a mixture of both? Different seating offers different comfort levels, some seating takes more time and effort to organise than others, and there are other aspects too – you will need to think about how sociable you want your guests to be (do you want them talking to each other or not talking to each other?), what impression are you trying to give out, or how long are they going to be sat for?

Everybody has different needs, so if you are holding an event or function, how do you choose the right seating for you?

What are your Numbers and Sizes?

One of the first things that need to be considered is the number of guests that you are expecting – and of course the size of your venue. If you have few guests and a spacious area to have them in, you can get away with something which requires more space. If, however, your space is limited, or have a large number of people, you might want to consider chairs that are easy to move around and stack.

Think about your Use of Space and Seating

Another consideration that should be made, is about what you are going to be using the space for. Check that your seating options match this. If you are hosting a talk, play or concert, you need most of the chairs to be facing in one direction and fairly comfortable as guests will be sitting for a while. If, however you are holding a wedding reception which will turn into a disco later on, it would be a good idea to use seating which is easy to adapt, clear away and be set out in a sociable manner.

Think about your Seating layout

If you are putting on a play, for example, you will usually need all of the seats facing the stage at the front. If you are hosting a meeting, you might wish to be seated around a table, in a U-shape or in a circle. If you have organised a formal meal, you will probably want seating around a series of round tables – or maybe even long banquet tables. The layout that you decide on can have an impact on what seating options you have.

There are a number of seating options which lend themselves well to being put into rows, and others which don’t. It is possible to link some seating together, for example, keeping the room organised and easy to manage. Stacking chairs are flexible and help make the most of a space, now matter how big or small it is. They are also lightweight, making it easy to move them around when needed.

What kind of Impression are you trying to give?

When you walk into the room where an event is going to be held, the seating is a big aspect of what you actually see, and therefore your first impression. It is therefore important that you choose the right seating to match your event both visually as well as functionally. If you want something elegant and sophisticated looking, you might need to spend a bit more or be creative in your dressing of them.

Devise a Seating Plan

Writing a seating plan is a good idea for a number of reasons. Firstly, it can help you to understand just what exactly you want from your seating and therefore ensure that you get the right seating for your event. It will also help you to understand the numbers of people and give you an idea of how everything will run on the big day.  By drawing up a seating plan before the event takes place you can be organised and reduce the number of nasty surprises that await you – that will have to be dealt with on the spur of the moment.

Although it doesn’t seem like a big issue, having the wrong seating at an event can make a big difference to your guests – and ultimately you – or the event organiser. By thinking through thoroughly what you need from your event seating, you can ensure that your guests get the most out of their experience.